New Faculty Orientation – Research and Innovation Checklist
Updated August 11, 2023
Set Up Your Research Environment
☐ Transfer your grants or data to Vanderbilt
- Sponsored Programs Administration (SPA) in conjunction with department grant managers, assists with pre-award functions. Proposals and awards are managed through Vanderbilt Electronic Research Administration (VERA), and SPA provides training materials for learning the system.
- SPA can help you update the institution affiliation associated with your sponsors such as an NIH eRA commons ID or NSF ID.
- For active grants or contracts that will be transferring to VU—either through (a) an award transfer from the sponsor or (b) an incoming subaward to VU from the original awardee institution, please work with your department and SPA as soon as possible prior to your appointment to initiate necessary approvals.
- Data transferring to VU from an outside entity may require a Data Use Agreement approved by SPA in collaboration with Vanderbilt University Information Technology, as applicable. SPA can assist with determining whether a Data Use Agreement is necessary and assess contracting and information security needs.
☐ Develop a plan for managing your data and intellectual property
- The Advanced Computing Center for Research and Education (ACCRE) provides Research IT services including research consultation and technical solutions to research driven information technology problems, such as selecting a data storage solution or finding a temporary software developer.
- Did you develop intellectual property at your previous institution which you plan to continue using for research at Vanderbilt? The Center for Technology Transfer and Commercialization can help you assess your needs and coordinate with your previous institution on any future commercialization efforts.
- Vanderbilt Export Compliance (VEC) helps researchers adhere to U.S. export regulations by developing Technology Control Plans for restricted research, advising on international travel, acquiring licenses for global shipments, and screening for denied entities.
☐ Submit your Animal or Human Subject studies for IRB or IACUC approval
- The Human Research Protections Program is run by our colleagues at Vanderbilt University Medical Center (VUMC), who have developed a tip sheet for VU researchers(under ‘Guidance’).
- Research Integrity and Compliance helps VU researchers who need access to VUMC clinical resources.
- The Animal Care and Use Program is run by our colleagues at VUMC.
☐ Prepare your lab for research involving chemicals, biological material, radioactive materials, X-ray units, lasers, or controlled substances
- Environmental Health and Safety (EHS) team can help you set up and manage your lab safely, determine what VU training is appropriate for your research group, and assist you with required approvals through the Institutional Biosafety Committee (IBC) and Radiation Safety Committee (RSC).
- For animal research involving controlled substances, such as addictive drugs, please work with the VUMC Animal Care and Use Program. All other research involving controlled substances is supported by the Vanderbilt University Police Department.
- If bringing biological materials from your previous institution, initiate a Material Transfer Agreement via Center for Technology Transfer and Commercialization’s MTAShare to properly document the transfer.
☐ Expand your impact
- Identify internal and external funding opportunities and strengthen your grant proposals with Research Development and Support.
- Bring discoveries to market with:
- Entrepreneurship training, microgrant funding, prototyping facilities, and special events at the Wond’ry (Vanderbilt’s Innovation Center).
- Invention disclosure, patenting, licensing, and startup assistance from the Center for Technology Transfer and Commercialization. Learn more about CTTC services from Innovation Ambassadors.
- Explore research and innovation partnerships with external entities by connecting with: